Why you should hire a wedding planner (and why it's not the same as the venue coordinator)

If you’ve started planning your wedding, chances are you’ve already asked yourself this:"Do we really need a wedding planner?"And maybe you’ve even heard something like “the venue already has someone who takes care of everything.”

As a wedding planner specialized in destination and luxury weddings, I hear this all the time. And I totally understand where the doubt comes from.But there's a key difference that can change everything about how you experience your wedding—your peace of mind, the final result, and the entire journey.

So... what does a wedding planner actually do?

A wedding planner is not just someone who "organizes stuff." I'm someone who walks with you from day one to the final dance, listening, guiding, and representing you every step of the way.

Among many things, I help you:

• Design your wedding from scratch, based on your style, budget, and priorities.

• Create a realistic and stress-free timeline.

• Source and coordinate the perfect team of vendors.

• Solve problems before you even notice them.

• And most importantly: I work for you, not for the venue or vendors.

  
  

My job is to protect your vision, your peace of mind, and your story.

So what does the venue coordinator do?

This is where many couples get confused.

When you book a venue—whether it’s a restaurant, a villa, or a traditional estate—you’re often assigned a person who manages what happens inside that space. Their role is important, but very specific:

• They coordinate their internal team (catering, service, setup...).

• They make sure everything runs smoothly on their end.

• Sometimes they suggest vendors (but not always with a custom approach).

But they don't:

• Help you define the overall look and feel of your wedding.

• Represent you during the planning process.

• Ensure consistency and harmony between all vendors.

• Think beyond what happens inside their walls.

  
  

And that’s totally okay! The best weddings happen when venue coordinators and planners work together—but their roles are not interchangeable.

Planning a wedding from a different city or country?

If you're not getting married in the same place where you live, a wedding planner becomes even more essential.

Whether you're planning a wedding in Galicia from Madrid or Barcelona—or from another country entirely—you need someone you trust, who is physically there, and who can act on your behalf.

Here’s how I help my destination couples:

• I visit venues and meet vendors for you.

• I schedule meetings and manage timelines efficiently.

• I keep the planning moving, even from a distance.

• I translate cultural or language differences (especially in Italy or with international guests).

• And I’m just one message or call away, always.

  
  

Hiring a wedding planner is an investment in calm, confidence, and beauty

There’s a sentence I often hear after the wedding day:"We honestly don’t know how we would have done it without you."

And it’s not just about the result—it’s about how they felt during the whole process.Because your wedding is not only about one day.It’s everything that happens before it.

Hiring a wedding planner isn’t just another expense.It’s a decision to enjoy this chapter of your life fully—knowing someone has your back, every step of the way.

✨ Ready to enjoy your wedding without stress?

If you're dreaming of getting married in Galicia, Italy, or anywhere away from home, and you want someone who will take care of every detail with heart and precision—I'm here to make it happen.

📩 Let’s talk about your wedding.Tell me your story, your dreams, and where you imagine saying yes.Together, we'll design something that feels truly yours.

🌍 www.elefantesygaviotas.com 📸 @elefantesygaviotas_weddings